Automation for staffing agencies
Business automation for staffing agencies
Dravik builds automations for staffing agencies with 20 to 500 people: candidate intake from job boards, job order updates, onboarding paperwork, timesheet approval and redeployment alerts. It runs on your ATS and the tools you already use, and you own it. It starts with a $199 fixed-price audit: a 30 minute call plus a written plan.
$199 fixed price, 30 minute call plus a written plan. Full refund if it isn't worth it
Common tools we build on
- Bullhorn
- JobDiva
- Avionte
- Ceipal
- Crelate
- Indeed
- ZipRecruiter
- LinkedIn Recruiter
- DocuSign
- Sense
Common systems in staffing agencies. We build on the stack you already run.
The problem
Where the hours go in staffing agencies
Staffing is a speed business. The agency that sends a qualified candidate first usually fills the role, and recruiters know it. Yet much of their day goes to moving resumes from job boards into the ATS, chasing documents, confirming start dates by text and collecting timesheets on Friday afternoon.
The problems grow with the desk count. Applicants from Indeed sit unreviewed over a weekend. A candidate finishes an assignment and nobody notices they are available again. Onboarding stalls on one missing form. Payroll waits for timesheets that a client supervisor forgot to approve. Each delay costs margin or a placement.
What we automate
Workflows worth automating for staffing agencies
- 01
Applicant intake from job boards
Applications from Indeed, ZipRecruiter, LinkedIn and your careers page land in the ATS with the resume parsed, the source tagged and duplicates merged with existing records. Candidates get an immediate text confirming receipt and a short screening question set, so recruiters start with the answers.
- 02
Job order intake and updates
New job orders from clients by email or form are created in the ATS with pay rate, bill rate, shift, location and requirements in the right fields. Recruiters on that desk are notified, and the client gets a confirmation. Changes to an order trigger an update to everyone working it.
- 03
Onboarding paperwork and compliance
Once a candidate is placed, the onboarding packet goes out for e-signature, missing documents are chased by text on a schedule, and background check or drug screen status is tracked in one place. The candidate cannot be marked ready to start until every required item is in.
- 04
Timesheet collection and approval
Workers get a reminder to submit hours, client supervisors get an approval request with a one-tap link, and unapproved timesheets escalate to the account manager before the payroll cutoff. Approved hours flow to payroll and billing without anyone retyping them.
- 05
Redeployment alerts
When an assignment end date approaches, the recruiter gets a reminder to line up the next role, and the candidate gets asked about their availability. Workers who finish an assignment go back into the active pool automatically instead of being forgotten.
- 06
Candidate re-engagement
Candidates who have not been contacted in a set period get a short check-in asking whether they are open to work and what they are looking for. Their answers update the ATS, so the database stays useful instead of filling with stale records.
The business audit
Find the workflow costing your team the most hours
The audit maps your repeat work, checks which of your systems can connect, and ranks what to automate first in your business.
$199 fixed price, 30 minute call plus a written plan. Full refund if it isn't worth it
Your stack
Built on the tools staffing agencies already use
Most staffing ATS platforms have APIs or marketplace integrations, so automations can read and write candidates, placements and job orders directly. We build around your ATS as the system of record and connect job boards, e-signature, texting and payroll to it. Candidate personal data and background check results get handled carefully, and we only access what the workflow needs.
- Bullhorn
- JobDiva
- Avionte
- Ceipal
- Crelate
- Indeed
- ZipRecruiter
- LinkedIn Recruiter
- DocuSign
- Sense
Where we start
What the audit looks at first
The audit follows one candidate from application to first paycheck and one job order from request to fill. We mark each manual step and each place someone waits. A common first build is applicant intake with instant text confirmation and screening, because it speeds up the step where agencies most often lose good candidates to a faster competitor.
- 01The call30 minutes on how your business runs, the tools you use and the growth you are after.
- 02ReconWe study your workflows, your site, your rankings and how AI assistants describe you and your competitors.
- 03The written planA ranked list of what to fix or build first, with a fixed price for anything worth building.
- 04Your callKeep the plan and run it yourself, hand it to your team, or have us build it.
What you own
Everything we build is yours.
- Every workflow and integration, in your own accounts
- Written documentation of what each automation does
- Admin access to every tool, ours removable at any time
- A person in the loop wherever a judgment call is needed
Automation questions from staffing agencies
Do you work with Bullhorn, JobDiva and Avionte?
Yes, these are common systems in staffing and all of them can be connected to other tools. We confirm what your specific version and plan allow during the $199 fixed-price audit, then build around it so your ATS stays the system of record.
Can candidates be texted automatically without it feeling spammy?
Yes, if the messages are short, useful and sent at sensible times. We set up opt-in and opt-out handling, keep the number of messages low, and write them in your recruiters' voice. Automated texts should feel like a quick note from the desk, not a campaign.
Will this help us fill roles faster?
It removes the delays between steps, which is where most time is lost: unreviewed applicants, missing documents, late timesheets. How much faster you fill roles depends on your desks and clients, so we will not promise a number. The audit shows where your delays actually are.
How much does automation cost for staffing agencies?
It starts with a $199 business audit: a 30 minute call plus a written plan of what is worth automating. If something is worth building, you get a fixed price for it before any work starts, and you own everything we build.
Keep reading
More on automation
Related
Start with recon
Find the busywork your team should stop doing by hand.
Book the audit. We will tell you plainly which workflows in your business are worth automating, which are not, and the fixed price for anything worth building.
- A 30 minute call about how you run
- A written plan ranked by impact
- Yours to keep, even if you never hire us
$199 fixed price, 30 minute call plus a written plan. Full refund if it isn't worth it